View source for VDD19

{{VDD}}
[[Image:Vdd2019.png|thumb|500px|]]
= Welcome to Video Dev Days 2019 =

The [[VideoLAN]] non-profit organization is happy to invite you to the multimedia open-source event of the fall!

For its eleventh edition, people from the VideoLAN and open source multimedia communities will meet in '''Tokyo''' to discuss and work on the future of the open-source multimedia community.

This is a very technical conference, focused on low-level multimedia.

== Who can come? ==

Literally every one is invited to VDD, we just need registration for legal reason ''(to enter the building)''.

This is a technical conference, focused on low-level multimedia, like codecs and their implementations like '''x264''' or '''dav1d''', frameworks like '''FFmpeg''' or '''Gstreamer''' or playback libraries like '''libVLC'''.

Things like Javascript video frameworks or ad-injection frameworks would be considered out of scope.

The price to enter is totally '''Free'''.

== Sponsorship for Japan ==

Since '''Japan''' is a bit further than the usual conferences, often in Europe, going to Japan is more expensive.

If you want [[VideoLAN]] to sponsor your trip, you should read the [[VDD19/Sponsor_Policy|Sponsorship Policy]].

== Traveling to Japan ==

You should consider staying a bit longer to '''Japan''', if you can afford a few extra days. Kyoto is amazing!

You should take care of your passport and, if applicable, your visa very quickly!

See the dedicated page: [[VDD19/Traveling_Advice|traveling advice for Japan]].

You might want to consider to '''offset your carbon footprint'''.<br />
For example: [https://co2.myclimate.org/en/flight_calculators/new MyClimate CO2 Calculator] or [https://www.carbonfootprint.com/carbonoffset.html CarboonFootPrint.com]

= Schedule =

== Friday November 8th ==

Community bonding day !<br/>

=== Pokemon : Codec Wars ! ===

Discover your team members in a discovery game around Tokyo.<br/>
Please meet in the sponsored hotel lobby at 9:30am

[https://wiki.videolan.org/VDD19/#Accommodation_.2F_Hotel Hotel Villa Fontaine Hakozaki]

=== Evening drinks ===

19:?? Evening drinks at ??

'''Sponsored by Mozilla.'''

''(NB: food is not provided there)''

== Saturday November 9th ==

=== Planning ===

{| class="wikitable" style="text-align: center;"
|-
! style="width: 10%;" | Time || Opera 1 Auditorium 
|-
! '''08:30 - 09:00''' ||  style="background: silver;" | Registration
|-
| '''09:00 - 09:10''' || '''Welcome words''' by Jean-Baptiste Kempf, VideoLAN
|-
| '''09:10 - 09:20''' || '''Internet Initative Japan''' by Marie Gunji, IIJ
|-
| '''09:20 - 09:50''' || '''Dav1d''' by Ronald S. Bultje, Two Orioles
|-
| '''09:50 - 10:20''' || '''Talks''' Sash and low latency adaptive streaming, by Phil Cuff, Mux
|-
| '''10:20 - 10:50''' || '''x265 update''', by Pradeep Ramachandran, MulticoreWare inc.
|-
| '''10:50 - 11:05''' || Break
|-


| '''11:05 - 11:35''' || '''rav1e update''' by Thomas Daede, Mozilla
|-
| '''11:35 - 12:05''' || '''VLC 4.0''' by Jean-Baptiste Kempf, VideoLAN
|-
| '''12:05 - 12:20''' || '''Tokyo Video Tech'''
|-
| '''12:30 - 14:00''' || style="background: silver;" |  '''Bentō lunch break''' sponsored by J-Stream
|-
| '''13:30 - 14:00''' || style="background: silver;" |  '''Group photo''' (Goodies distribution will start before 13:30)
|-
|}

{| class="wikitable"  style="text-align: center;"
|-
! style="width: 10%;" | Time || Opera 1 Auditorium || Opera 2 Auditorium || Meeting Room
! 
|-
| '''14:00 - 16:00''' || '''VLC Technical meeting''' || '''AV1 meetup''' || '''Hacking''' open sessions
|-
| '''16:00 - 18:00''' || '''VideoLAN meeting''' || '''Meetups''' || '''Hacking''' open sessions
|-
| '''19:30 - 21:30''' ||colspan=4|  '''Community Dinner''' by the Dinner committee
|}

=== VideoLAN community dinner ===

You '''really''' need to '''be on time'''

   Warayakiya Ginza
   [https://goo.gl/maps/Q8S6DV1u3FdkZUFg6 Ginza, 6 Chome−5−15] 
   銀座能楽堂ビル 6F

   わらやき屋 銀座店
   [https://goo.gl/maps/Q8S6DV1u3FdkZUFg6 銀座６丁目５−15]
   銀座能楽堂ビル 6F

== Sunday November 10 ==

{| class="wikitable" style="text-align: center;"
|-
!style="width: 10%;" | Time || Description
|-
| '''09:30 - 12:00''' || '''Lightning talks'''


|-
| '''12:30 - 14:00''' || style="background: silver;" |  '''Bentō lunch break''' sponsored by Abema TV
|}

{| class="wikitable"  style="text-align: center;"
|-
! style="width: 10%;" | Time || Opera 1 Auditorium || Opera 2 Auditorium || Meeting Room
! 
|-
| '''14:00 - 16:00''' || '''Unconferences''' || '''FFmpeg''' meetup || '''Hacking''' open sessions
|-
| '''16:00 - 18:00''' || '''Unconferences''' || '''Meetups''' || '''Hacking''' open sessions
|-
| '''18:30 - 21:30''' || colspan=3 style="background: silver;" | '''Unofficial Dinner''' and Karaoke sessions
|}


=== Unofficial Dinner ===

   Amusement Bar J-House
   [https://goo.gl/maps/hHFW8suntPcsS6o4A Chiyoda City, Fujimi, 2 Chome−3−14] 
   CST ビル 5F

   アミューズメントバー ジェイハウス
   [https://goo.gl/maps/hHFW8suntPcsS6o4A 東京都千代田区富士見2-3-14] 
   CSTビル5F

= Practical information =

* The [https://www.japan.travel/en/plan/ official '''JNTO''' site] has a wealth of practical information targeting first-time visitors.
* The [[VDD19/Air_travel|air travel]] page provides more info for arrival and departure.

== Location / main venue ==
The meeting is happening at the [https://goo.gl/maps/jkzwDAz99qDk84V29 IIJ HQ]:
{| class="wikitable"
!In English
!In Japanese
|-
|Internet Initiative Japan Inc.<br/>
Iidabashi Grand Bloom<br/>
2-10-2 Fujimi, Chiyoda-ku<br/>
Tokyo 102-0071<br/>
Japan
|株式会社インターネットイニシアティブ<br/>
〒102－0071 東京都千代田区富士見2-10-2<br/>
飯田橋グラン・ブルーム
|}

'''Do not lose the issued access pass''', you will need it to re-enter the building during the 2 days.

The venue is within walking distance of Iidabashi station served by:
* JR East
** Chuo-Sobu (JB16) train line,
* Tokyo Metro
** Tozai (T06),
** Yurakucho (Y13) and
** Namboku (N10) lines,
* Toei
** Odeo (E06) metro line.
From the sponsored attendees' hotel, take the ''Tozai'' line west-bound from ''Kayabachō'' station (T11).

== Accommodation / Hotel ==

If you are sponsored by the [[VideoLAN]] association, your hotel is:
{| class="wikitable"
!In English
!In Japanese
|-
|[https://www.hvf.jp/eng/location/hakozaki.php Hotel Villa Fontaine Tokyo Nihombashi Hakozaki]<br/>
[https://goo.gl/maps/4RZWFXwiBu76Xcwd6 20-10 Hakozaki-cho Nihombashi]<br/>
Chuo-ku Tokyo, 103-0015
|ホテルヴィラフォンテーヌ東京日本橋箱崎<br/>
〒103-0015 東京都中央区日本橋箱崎町２０−1０
|-
|colspan="2"|+81-3-3667-3330
|}
Elsewise, please make your own arrangements for accommodation.

Check-in is 3:00pm. Check-out is 11:00am.
Breakfast available from 7:00 to 9:30am.

'''Beware''' that there are plenty of ''Villa Fontaine'' hotels in the area. '''Be sure to head to the Hakozaki one.'''
=== Public transit ===
{| class="wikitable"
!Origin
!Recommended route
|-
|Conference venue
|Tokyo Metro ''Tozai'' line east-bound to ''Kayabachō'' station (T11).
|-
|Sengakuji station<br/>Haneda airport via the [https://www.haneda-tokyo-access.com/en/ Keikyu railway]
|Toei ''Asakusa'' metro line north-bound to ''Ningyōchō'' station (A14)
|-
|Ueno station<br/>Narita airport via the [http://www.keisei.co.jp/keisei/tetudou/skyliner/us/index.php Keisei electric railway]
|Tokyo Metro ''Hibiya'' line south-bound to ''Ningyōchō'' station (H13).
|-
|[http://www.tcat-hakozaki.co.jp/en/ T-CAT] terminal<br/>Haneda airport via T-CAT<br/>Narita airport via T-CAT
|Short walk.
|-
|Tokyo station<br/>Yaesu [http://www.keiseibus.co.jp/inbound/tokyoshuttle/en/ Keisei bus] stop<br/>Narita via Keisei bus
|'''1,7 km''' walk from the North exit.
|}
In addition to Kayabachō and Ningyōchō, the Suitengu-mae station (Z10) on the Tokyo metro Hanzōmon line is also located close-by.

== Transportation ==

* Get a Japanese electronic [[#Electronic_payments|payment card]] to travel easily on the public transports.
* Check the dedicated page for [[VDD19/Air travel#Airport_transfer|airport transfers]].
* For routing, you can use the following services:
{| class="wikitable"
!Vendor
!Website
!Google Play
!Apple App Store
|-
|Hitachi Hyperdia
|[https://www.hyperdia.com Hyperdia]
|[https://play.google.com/store/apps/details?id=com.hyperdia.android.activity here]
|[https://apps.apple.com/fr/app/hyperdia-by-voice/id379001449 here]
|-
|Japan National Tourism Organization
| -
|[https://play.google.com/store/apps/details?id=jp.go.jnto.jota here]
|[https://apps.apple.com/app/apple-store/id1230367186?mt=8 here]
|}
'''NOTE''': VideoLAN does not refund taxi, car rental and public transport.

=== Rail pass ===
If you have a voucher for a rail pass, you should save it for before or after the conferencing days. JR passes are of limited within central Tokyo. They are valid for the ''Yamanote'' loop and the ''Chuo-Sobu'' east-west transverse train lines, as well as JR-operated buses, but not on the metro networks.

== Means of payment ==

VISA and MasterCard cards are '''not''' universally accepted in Japan.

=== Cash ===
You will need to withdraw cash from an ''international'' ATM (accepting VISA, MasterCard, AmEx, Discovery and UnionPay). You can find those:
* at arrivals in the airport terminal,
* at '''[https://www.sevenbank.co.jp/intlcard/index2.html 7-Eleven]''' convenience stores,
* at '''[https://www.family.co.jp/for_tourist/en.html Family Mart]''' convenience stores,
* and during office hours in Japanese Post offices.
Do not bother with the local banks ATMs, most of which do not accept overseas cards.
To be on the safe side, you could exchange a few tens of thousands of yens in advance. Compare prices and avoid the extortionate bureaux de change at airports!

=== Electronic payments ===

For small day-to-day purchases, you should procure a FeliCa electronic payment card, a.k.a. an ''IC'' card. It can be used to enter and exit public transports (train, metro, bus, etc), to check out at convenience stores and many shops. You can load the card with Japanese bank notes at dedicated machines. There are two options in Tokyo area:

{| class="wikitable"
!Vendor
!Regular card
!Tourist card
!Tourist point of sale
|-
!JR East
|[https://www.jreast.co.jp/e/pass/suica.html Suica]<br/>¥500 deposit
|[https://www.jreast.co.jp/e/welcomesuica/welcomesuica.html Welcome Suica]<br/>free??
|JR East Travel Service Center
|-
!Tokyo Metro
|[https://www.pasmo.co.jp/visitors/en/normalpasmo/ Pasmo]<br/>¥500 deposit
|[https://www.pasmo.co.jp/visitors/en/about/ Pasmo passport]<br/>¥500
|
*Keisei at Narita airport
*Keikyu at Haneda airport
|}
Tourist cards with their cutesy design are meant to keep as memento and provide third-party discounts. But beware that they expire after 28 days (including any unused credit).

== Electricity ==
Japan has the lowest household voltage in the world, so '''check the specifications''' on your power adapters.
Outlets are not compatible with European or Commonwealth plugs. North American ''grounded'' plugs (with 3 pins) are also troublesome.
Most attendees will thus need passive adapters. They are easier to find at home, so '''BUY BEFORE DEPARTURE'''.
{| class="wikitable"
!Voltage
|100 V
|-
!Frequency
|50 Hz (60 Hz in Kyoto/Osaka)
|-
!Socket
|Type A with only 2 pins (i.e. ungrounded)
|}

== Connectivity ==

The telephone prefix for Japan is '''+81'''.

=== Mobile data ===
You can buy, or better yet pre-order, a prepaid data SIM card at international arrivals at the airport.
Don't postpone, as it might be difficult to find elsewhere.

=== Wireless LAN ===
Free Wi-Fi access points are common, but they may need registration, possibly in Japanese only.
There is a map of known Wi-Fi access points in the '''JNTO''' app (see [[#Transportation]]).

=== Group Chat ===
Participants can share information and discuss using the dedicated [https://t.me/joinchat/GIwXP1WmM84pbxCXStaUew VDD 2019 Telegram group].

== Emergency ==

'''119''' is the fire and ambulance emergency number in Japan. '''110''' is the local police number.

Please carry your travel insurance card or certificate on you at all times.
If you do not have a travel insurance yet, buy a fixed-term one before you depart. EU social security cards are not '''not''' valid in Japan.
Advise your relatives, and if applicable, your government:
* [https://pastel.diplomatie.gouv.fr/fildariane/dyn/public/login.html Registration for French citizens].

Personal safety risks in Japan primarily stem from natural disasters:
* [https://www.jnto.go.jp/safety-tips/eng/index.html '''JNTO''' safety tips]
** on [https://play.google.com/store/apps/details?id=jp.co.rcsc.safetyTips.android Google Play Store]
** or [https://apps.apple.com/us/app/safety-tips/id858357174 Apple App Store].
* In case of earthquake:
** Seek cover (e.g. under a table) if indoors,
** Get away from structures (especially glass windows) if outdoors.
** After the quake, get away from the shore onto high ground away from tidal waves.
* In case of typhoon, follow instructions from authorities. Typhoon are predicted several days ahead.

= Contact =

The VideoLAN Dev Days are organized by the board members of the VideoLAN non-profit organization:
* Jean-Baptiste Kempf,
* Denis Charmet,
* Konstantin Pavlov, and
* Hugo Beauzée-Luyssen.
You can reach us [mailto:board@videolan.org here].

[[Category:About VideoLAN]]
[[Category:VDD]]